TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 19-RFP-24 IT Project Management Office Consulting Services, with SLG Innovation, Inc. in an amount not to exceed $380,000.00, Account 101-27000-612430, Requisition 1520302
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with SLG Innovation, Inc. for IT Project Management Office consulting services.
The purpose of this contract is to provide on-demand information technology project management and business analysis expertise and capacity. Additional capacity is required given the anticipated Information Technology project portfolio in 2020 and beyond.
On August 14, 2019, Request for Proposal 19-RFP-24 IT Project Management Office Consulting Services was publicly advertised. Five hundred twenty-five (525) firms were notified and seventy-three (73) firms requested proposal documents. On September 13, 2019, the District received eight (8) proposals from Bronner Group, LLC, Diversified Technology, Inc., Experis US, Inc., RL Canning, Inc., SDI Presence LLC, SLG Innovation, Inc., V3IT Consulting, Inc. and Wynndalco Enterprises.
The proposals were evaluated by staff from Procurement and Materials Management, Information Technology, and Law based on the following criteria: understanding of the project, proposed methods of performing the work, and technical competence.
Based on the firm obtaining the highest cumulative evaluation score, it is recommended that a purchase order be awarded to SLG Innovation, Inc.
As proposed the anticipated start date of the contract is November 2, 2020 with an end date of December 31, 2022.
The firm SLG Innovation, Inc. is a Minority-Owned Business Enterprise/Small Business Enterprise (MBE/SBE) which will actively participate in providing services for the core elements required by the RFP.
The Diversity Section has reviewed the proposal and concluded that the MBE/SBE firm is in accordance with the District’s Affirmative Action Policy.
Inasmuch as the firm of SLG Innovation, Inc. possesses a reasonable degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $380,000.00.
Funds for the 2020 expenditure in the amount of $126,666.00 are available in Account 101-27000-612430. The estimated expenditure for 2021 is $126,667.00, and 2022 is $126,667.00. Funds for 2021 and 2022 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John H. Sudduth, Director of Information Technology, JHS:SW:RW:rw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020
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