TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 26-614-11, Elevator Maintenance at Various Locations, Groups A, B, and C, to Mid-American Elevator Company, Inc., in an amount not to exceed $2,964,420.00, Accounts 101-67000/68000/69000-612600/612680, Requisitions 1653682, 1653693 and 1655519
Body
Dear Sir:
On May 7, 2026, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-614-11, Elevator Maintenance at Various Locations.
In response to a public advertisement of June 24, 2026, a bid opening was held on July 21, 2026. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
MID-AMERICAN ELEVATOR COMPANY, INC. $1,020,288.50
PARKWAY ELEVATORS, INC. $1,072,170.50
GROUP B: CALUMET SERVICE AREA
MID-AMERICAN ELEVATOR COMPANY, INC. $438,568.00
PARKWAY ELEVATORS, INC. $458,607.50
GROUP C: NORTH SIDE SERVICE AREA
MID-AMERICAN ELEVATOR COMPANY, INC. $1,055,444.00
PARKWAY ELEVATORS, INC. $1,132,007.50
GROUP D: CALUMET MODERNIZATION
MID-AMERICAN ELEVATOR COMPANY, INC. $743,562.00
PARKWAY ELEVATORS, INC. $1,099,000.00
GROUP E: MAINSTREAM MODERNIZATION
PARKWAY ELEVATORS, INC. $49,000.00
MID-AMERICAN ELEVATOR COMPANY, INC. $650,500.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $1,215,840.00 for Group A, $518,640.00 for Group B, and $1,229,940.00 for Group C. The total amount is not to exceed $2,964,420.00 for Groups A, B, and C combined.
Mid-American Elevator Company, Inc. (Mid-American), the lowest responsible bidder for Groups A, B, and C, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract for Groups A, B, and C combined is $2,964,420.00, placing the combined bid of $2,514,300.50 approximately 15.1% below the engineer’s estimate.
The Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) utilization goals for this contract are: 20% MBE and/or WBE. The policy goal is 3% for the Veteran-owned Business Enterprise (VBE).
Mid-American is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V as indicated on the attached reports for Groups A, B, and C. The MBE and WBE utilization goals for this contract are 0% MBE and 20% WBE. The bidder offered 3% for the VBE policy goal for Groups A, B, and C.
Mid-American has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately eight (8) people for the services.
The contract shall commence upon approval of the contractor’s bond and terminate by December 31, 2029, or upon expenditure of available funds, whichever occurs first.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 26-614-11, Groups A, B, and C, to Mid-American Elevator Company, Inc., in an amount not to exceed $2,964,420.00 subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2026 expenditure for Group A, in the amount of $86,110.00, are available in Account 101-69000-612600/612680. The estimated expenditures for 2027, 2028, and 2029 are $440,840.00, $344,440.00, and $344,450.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2026 expenditure for Group B, in the amount of $39,895.00, are available in Account 101-68000-612680. The estimated expenditures for 2027, 2028, and 2029 are $159,580.00, $159,580.00, and $159,585.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2026 expenditure for Group C, in the amount of $94,610.00, are available in Account 101-67000-612680. The estimated expenditures for 2027, 2028, and 2029 are $378,440.00, $378,440.00, and $378,450.00, respectively. Funds for the 2027, 2028, and 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Groups D and E will be submitted under a separate Board Action.
Requested, Edward J. Staudacher, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2026
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