TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase purchase orders and amend agreement with Johnson Controls Fire Protection LP, to Provide a Maintenance and Repair Services Agreement for Fire Detection Systems at the Stickney, Hanover Park, Kirie, Egan and O’Brien Water Reclamation Plants, in an amount of $88,590.54, from an amount of $1,057,507.98, to an amount not to exceed $1,146,098.52, Accounts 101-67000/69000-612780, Purchase Orders 3118316 and 3118317
Body
Dear Sir:
On September 2, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Johnson Controls Fire Protection LP, to provide a maintenance and repair services agreement for fire detection systems at the Stickney, Hanover Park, Kirie, Egan and O’Brien Water Reclamation Plants in an amount not to exceed $835,000.00. The agreement expires December 31, 2026.
As of April 6, 2026, the attached list of change orders has been approved.
Original Contract Amount $835,000.00
Date of Board Approval 9/2/2021
Cumulative Change Order (4/6/2026) $222,507.98
% Change of Original Contract Value 26.6%
Current Contract Value $1,057,507.98
Requested Increase or Decrease $88,590.54
New Contract Value $1,146,098.52
% Change of Current Contract Value 8.4 %
% Change of Original Contract Value 37.3 %
This agreement covers multiple plants with a variety of equipment that require maintenance or replacement over the duration of the agreement. The increase in value is requested to provide additional life safety protection equipment and services at the Stickney, Kirie, and Egan Water Reclamation Plants. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable due to the specialized nature of the services required that can only be provided from one source.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase orders in an amount of $88,590.54 (37.3% of the current value), from an amount of $1,057,507.98 to an amount not to exceed $1,146,098.52.
Funds are available in Accounts 101-67000/69000-612780.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations, JBS:BML:MM:JR:JMC:AP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2026
Attachment