TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 23-935-11, Furnishing and Delivering Sodium Hydroxide, to Alexander Chemical Corporation, in an amount of $135,153.00, from an amount of $644,646.80, to an amount not to exceed $779,799.80, Account 101-69000-623560, Purchase Order 3122019
Body
Dear Sir:
On January 5, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 23-935-11, Furnishing and Delivering Sodium Hydroxide, to Alexander Chemical Corporation, in an amount not to exceed $644,646.80. The contract expires on March 4, 2024.
There have been no prior change orders.
Original Contract Amount $644,646.80
Date of Board Approval 1/5/2023
Cumulative Change Orders (11/2/2023) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $644,646.80
Requested Increase or Decrease $135,153.00
New Contract Value $779,799.80
% Change of Current Contract Value 21.0%
% Change of Original Contract Value 21.0%
An increase in contract value is being requested to meet the estimated demand for sodium hydroxide, which varies based on operating conditions. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 23-935-11, in an amount of $135,153.00 (approximately 21.0% of the current contract value), from an amount of $644,646.80, to an amount not to exceed $779,799.80.
Funds are available in Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for November 16, 2023