TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 21-RFP-13, Procure a Public Sector Budget System, with Euna Solutions Inc. formerly Questica LTD, in an amount of $19,000.00, from an amount of $1,531,098.00, to an amount not to exceed $1,550,098.00, Accounts 101-15000-612430 and 612820, Purchase Orders 3124557 and 3138156
Body
Dear Sir:
On May 4, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Euna Solutions Inc.formerly Questica LTD to procure a Public Sector Budget System for the District, Contract 21-RFP-13, in an amount not to exceed $1,523,348.00.
As of December 5, 2025, the attached list of change orders has been approved.
Original Contract Amount $1,523,348.00
Date of Board Approval 5/4/2023
Cumulative Change Order (11/20/2025) $7,750.00
% Change of Original Contract Value 0.51%
Current Contract Value $1,531,098.00
Requested Increase or Decrease $19,000.00
New Contract Value $1,550,098.00
% Change of Current Contract Value 1.24%
Total % Change of Original Contract Value 1.76%
Additional funding is needed to cover the Questica Budget System upgrade to maintain optimal system performance, ensure continued vendor support, and implement the enhanced features included in the updated platform. The upgrade is essential to sustaining reliable budget operations and supporting the District’s long-term financial management needs.
This change order is in compliance with the Illinois Criminal Code, as the circumstances were unforeseen at the time the original contract was signed and executed, and the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-RFP-13 in the amount of $19,000.00 (approximately 1.24% of the current contract value), from an amount of $1,531,098.00 to an amount not to exceed $1,550,098.00.
Funds are available in Account 101-15000-612820.
Requested, Shellie A. Riedle, Administrative Services Officer, CO:VA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2025
Attachment