TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 08-171-3P Westside Imhoff Battery A and Skimming Tank Demolition, Stickney Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $86,499.00, from an amount of $33,163,549.00, to an amount not to exceed $33,250,048.00, Account 401-50000-645650, Purchase Order 5001182
Body
Dear Sir:
On August 12, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-171-3P Westside Imhoff Battery A and Skimming Tank Demolition, to Sollitt/Sachi/Alworth JV, in an amount not to exceed $32,848,000.00. The scheduled contract completion date is December 28, 2012.
As of April 20, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $315,549.00 from the original amount awarded of $32,848,000.00. The current contract value is $33,163,549.00. The prior approved change orders reflect a 0.96% increase to the original contract value.
Additional work is required to perform lead based paint (LBP) abatement on the skylights within the existing Grit Chamber and Screen House building. LBP was found on the steel being removed for skylight alterations within the Grit Chamber and Screen House building. For safety reasons, LBP abatement needs to be performed prior to alteration of existing skylights. The contractor submitted a cost proposal (CCO-046) for an extra in the amount of $86,499.00. The contractor's proposal has been reviewed by the engineer, and found to be unacceptable. The District's estimate for the subject work is substantially less. In four previous correspondences, the District informed the contractor that his proposal is significantly high for this work. The contractor has declined to provide justification for these excessive costs, or to revise his proposal. In view of the foregoing, the engineer stated via correspondence 708, that the contractor will be directed by the Engineer, upon approval by the Board of Commissioners, to proceed with the subject extra on a time and material basis for an amount not to exceed $86,499.00.
The above change order is in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute the change order to increase Contract 08-171-3P in an amount of $86,499.00 (0.26% of the current contract value) from an amount of $33,163,549.00 to an amount not to exceed $33,250,048.00.
Funds are available in Account 401-50000-645650.
Requested, Kenneth A. Kits, Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012
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