TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 12-022-11 Furnish and Deliver Diesel Grade Fuel Oil to Various Locations, for a One (1) Year Period, to Avalon Petroleum Company, in an amount of $25,000.00 from an amount of $462,000.00 to an amount not to exceed $487,000.00, Account 101-66000-623820, Purchase Order 3070877
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Dear Sir:
On January 5, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 12-022-11 Furnish and Deliver Diesel Grade Fuel Oil to Various Locations, for a One (1) Year Period, to Avalon Petroleum Company, in an amount not to exceed $470,000.00. The contract expires on December 31, 2012.
As of October 18, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $8,000.00 from the original amount awarded of $470,000.00. The current contract value is $462,000.00. The prior approved change orders reflect a 1.7% decrease to the original contract value.
An increase is required to complete biosolids operations at LASMA for the 2012 season.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-022-11, in an amount of $25,000.00 (5.4% of the current contract value) from an amount of $462.000.00 to an amount not to exceed $487,000.00.
Funds are available in Account 101-66000-623820.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2012
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