TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-680-11 Roof Repair Services at Various Service Areas, to G. E. Riddiford Company, in an amount not to exceed $56,000.00, Account 101-67000, 69000-612680 Requisitions 1230343, 1228482, and 1231293
Body
Dear Sir:
On December 20, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids for Contract 08-680-11 Roof Repair Services at Various Service Areas.
In response to a public advertisement of January 23, 2008, a bid opening was held on February 19, 2008. The bid tabulation for this contract is:
G. E. RIDDIFORD COMPANY $55,288.00
TRINITY ROOFING SERVICES, INC. *$55,327.28
ANTHONY ROOFING, A TECTA AMERICA COMPANY $55,950.00
AMERICAN ROOFING & REPAIR COMPANY, DIVISION OF $59,300.00
COMBINED ROOFING SERVICES LLC
*Corrected Total
Three hundred seventy-eight (378) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract should usage differ from the estimated quantities, is not to exceed $56,000.00.
G. E. Riddiford Company, the lowest responsible bidder, is proposing to perform this contract, in accordance with the specifications. The estimated cost for of this contract was $56,000.00, placing the bid of $55,288.00, approximately equal this estimate.
G. E. Riddiford Company has executed the Multi-Project Labor Agreement certificate as required. The trades anticipated to be utilized on this contract are Roofers, Sheetmetal Workers, and Laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that this contract be awarded to G. E. Riddiford Company, in an amount not to exceed $56,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent. The estimated 2008,2009, and 2010 expenditures are $22,250.00, $28,000.00, and $5,750.00, respectively. Funds for the 2008 expenditure are available in Account 101-67000, 69000-612680.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008. Approved, President Terrence J. O’Brien