TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 15, 2021
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Oak Park for the construction, operation, and maintenance of the Lemoyne Parkway Relief Sewer in Oak Park, SSA (20-IGA-34) in an amount not to exceed $500,000.00, Account 501-50000-612400, Requisition 1564179
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Oak Park (Village) for the construction, operation, and maintenance of the Lemoyne Parkway Relief Sewer in Oak Park, SSA (20-IGA-34), in an amount not to exceed $500,000.00.
On May 21, 2020, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with stormwater projects under the Local Stormwater Partnership Program, including the Village. Under this project, the Village proposes installing a relief sewer with connections to four undersized sewers under LeMoyne Parkway between East Avenue and Edmer Avenue, as depicted in the attached exhibit. This project is intended to provide flood relief for approximately 276 structures in the project area. The District and Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs in an amount not to exceed $500,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2021. The Village has contributed to engineering and other design-related costs and will also contribute towards construction management and the total estimated construction cost of $1,500,000.00. The Village will assume responsibility for design, construction, operation, and maintenance of the project, and be solely responsible for any change orders. The IGA contains provisions which will allow the District to review the project’s design and perform inspections after the project is constructed. The IGA also requires the Village to advertise and award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.
The District has reviewed the design for the potential application of biosolids and will share appropriate recommendations with the Village along with technical information about the District’s biosolids products. The results of the usage of biosolids on this project will be included in a summary report to be provided to the Board.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises (SBE), and 3 percent for Veteran-owned Business Enterprises (VBE). During IGA negotiations earlier this year we verbally inquired if the Village has its own diversity program, and they confirmed they do not. The Village was also invited to attend a seminar hosted by the District for our stormwater partners to ensure they understand the Diversity requirements in our IGAs. Also, after award of their project the Village will arrange for a meeting between their contractor and the District’s Diversity staff to stress the importance of meeting the IGA requirements and encouraged to exceed the goals to the extent possible. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if the Village is not meeting the goals applied to the District’s funding. After constructed, the participation of MBE, WBE, SBE, and VBE on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to the Village in an amount not to exceed $500,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021
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