TRANSMITTAL LETTER FOR BOARD MEETING ON AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-RFP-07 Small Business Program, estimated cost $75,000.00, Account 101-15000-612430, Requisition 1596936 (Deferred from the July 13, 2023 Board Meeting)
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for Contract 23-RFP-07, Small Business Program, at the request of the Diversity Section. The request for services will begin on the award date and will expire at the implementation of the program.
The purpose of this proposal is to select a consulting firm to design, create and implement a Small Business Enterprise (SBE) Program for the District. Per the recommendation made from the conclusions of the Disparity Study in February 2022, the District eliminated the SBE element of Revised Appendix D and opted to create a separate SBE Program to allow smaller contracts to be available for bidding by SBEs as prime contractors. SBE programs can be especially useful for those industries that do not operate on a prime vendor subcontractor model such as consulting services. An SBE recruitment program reduces the need to set contract goals to ensure equal opportunities, and is an approach specifically approved by the courts. Thus, the District requires assistance in developing, enhancing, and implementing an SBE recruitment Program to ensure it is in full compliance.
The estimated cost for this RFP is $75,000.00.
A bid deposit is not required for this RFP.
Appendix A and Appendix V will not be included in this RFP because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise August 16, 2023
Proposals Received September 8, 2023
Award November 2, 2023
Completion May 31, 2024
Funds for expenditures are available in Account 101-15000-612430.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-RFP-07.
Requested, Richard L. Martinez, Jr., Acting Diversity Administrator, CO
Recommended, Darlene A LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023