TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 22-611-11, Repair and Alterations to Various Water Reclamation Facilities, Groups A, B, and C, to Independent Mechanical Industries, Inc., in an amount of $2,324,104.37, from an amount of $12,295,400.00, to an amount not to exceed $14,619,504.37, Accounts 101-67000/68000/69000-612600/612650, Purchase Orders 5001883, 5001884 and 5001885
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 22-611-11, Repair and Alterations to Various Water Reclamation Facilities, Groups A, B, and C, to Independent Mechanical Industries, Inc., in an amount not to exceed $12,295,400.00. The contract expires on December 31, 2024.
There have been no prior change orders.
Original Contract Amount $12,295,400.00
Date of Board Approval 8/11/2022
Cumulative Change Order Value (5/16/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $12,295,400.00
Requested Increase or Decrease $2,324,104.37
New Contract Value $14,619,504.37
% Change of Current Contract Value 18.9%
% Change of Original Contract Value 18.9%
An increase in value is requested to continue to provide skilled labor at various locations throughout the District. The services performed vary from year to year. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE), 10 % Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE), and 3% Veteran-owned Business Enterprise (VBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 22-611-11, in an amount of $2,324,104.37 (approximately 18.9% of the current contract value), from an amount of $12,295,400.00, to an amount not to exceed $14,619,504.37.
Funds are available in Accounts 101-67000/68000/69000-612600/612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024