TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Sunbelt Rentals Inc., to Furnish and Deliver Two (2) Rental Low-Temperature Chillers and Accessories to the Stickney Water Reclamation Plant for an approximately three-month period under Sourcewell (formerly NJPA) Purchasing Contract No. 062320-SNB, in an amount not to exceed $213,646.03, Account 101-69000-612330, Requisition 1620499
Body
Dear Sir:
Authorization is requested to issue a purchase order to Sunbelt Rentals Inc., to furnish and deliver two (2) rental low-temperature chillers and accessories to the Stickney Water Reclamation Plant for an approximately three-month period. The rental chillers will provide cooling to portions of the M&R complex at the Stickney Water Reclamation Plant during summer operations. The existing chillers will be rebuilt under a new contract scheduled to advertise later this year.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Sunbelt Rentals Inc. (062320-SNB), for providing equipment rentals. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 062320-SNB began on August 26, 2020 and expires on August 27, 2025.
Sunbelt Rentals Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D and Appendix V are not applicable to this requisition because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the rental chillers and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Sunbelt Rentals Inc., in an amount not to exceed $213,646.03.
Funds are available in Accounts 101-69000-612330.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024