TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase multi-year agreement with Schneider Electric Systems USA, Inc., to Provide Preventive Maintenance, Support and Repair Parts for the Foxboro DCS at the Calumet Water Reclamation Plant, in an amount of $20,210.01, from an amount of $4,167,457.00, to an amount not to exceed $4,187,667.01, Account 101-68000-612650, Purchase Order 3107890
Body
Dear Sir:
On November 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Schneider Electric Systems USA, Inc., for a multi-year agreement to provide preventive maintenance, support and repair parts for the Foxboro DCS at the Calumet Water Reclamation Plant, in an amount not to exceed $4,167,457.00. The agreement expires on December 31, 2024.
There have been no prior change orders.
Original Contract Amount $4,167,457.00
Date of Board Approval 11/7/2019
Cumulative Change Order Value (8/14/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $4,167,457.00
Requested Increase or Decrease $20,210.01
New Contract Value $4,187,667.01
% Change of Current Contract Value 0.5%
% Change of Original Contract Value 0.5%
An increase in value is requested to replace distributed control system components following an unexpected module failure. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $20,210.01 (approximately 0.5% of the current agreement value), from an amount of $4,167,457.00, to an amount not to exceed $4,187,667.01.
Funds are available in Account 101-68000-612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024