TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Report on rejection of bids for Contract 18-400-12 (Re-Bid), Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period, Group D, estimated cost $13,100.00
Body
Dear Sir:
On March 15, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management (P&MM) to advertise for bids Contract 18-400-11, Major Repairs for Fleet Vehicles for a Thirty-Six (36) Month Period.
In response to a public advertisement of April 11, 2018, a bid opening was held on May 1, 2018. Groups A, B, and C of this contract were awarded at the Board meeting of May 17, 2018.
In response to a public re-advertisement of June 20, 2018, a bid opening was held on July 10, 2018. The bid tabulation for this contract is:
RGC MAACO IL 03 LLC *$8,763.00
DISTRICT REBUILDERS, INC. $8,670.00
*corrected total
One hundred twenty-five (125) companies were notified of this contract being advertised and eight (8) companies requested specifications.
The General Administration Department has informed P&MM that the services requested under Group D of this contract are no longer needed. Therefore, the Director of Procurement and Materials Management has informed all bidders that their bids are rejected in the public’s best interest.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018