TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 00-473-1D (Re-bid), Replace Casework, Fume Hoods, and Miscellaneous Items at Egan WRP with IHC/KED, a Joint Venture, in an amount of $60,000.00, from an amount of $7,247,633.27 to an amount not to exceed $7,307,633.27, Accounts 101-50000-612680, 201-50000-645680 and 401-50000-645780, Purchase Order 5000624
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 00-473-1D, to IHC/KED, a joint venture, in an amount not to exceed $6,738,400.00. The contract terms called for the completion of all work by April 11, 2008. This contract is still in progress.
As of May 21, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in an increase in the amount of $509,233.27 from the original amount awarded of $6,738,400.00. The current contract value is $7,247,633.27. The approved Change Orders reflect a 7.56% increase to the original contract value.
On November 23, 2007, the Engineer issued file letter 350, requesting a proposal to rehabilitate the North Coarse Screen at Kirie WRP. This request was in response to the Maintenance & Operations Department’s desire to assure that the Kirie WRP Coarse Screens were in good operating condition. Because it is difficult to fully estimate the scope of work without actually engaging in the work, the contractor submitted a proposal (COR-041) to provide this work on a time and material basis. The Engineer issued a counterproposal to the contractor to perform the work on a time and material basis in an amount not to exceed $60,000.00 via file letter 486, dated April 29, 2008, which has been accepted by the contractor and the Engineering Department recommends its approval.
The Change Order is in compliance with the Illinois Criminal Code since the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to increase Contract 00-473-1D (Re-bid) in an amount of $60,000.00 (0.83% of the current contract value) from an amount of $7,247,633.27 to an amount not to exceed $7,307,633.27.
Funds are available in Accounts 101-50000-612680, 201-50000-645680 and 401-50000-645780.
Requested, Joseph P. Sobanski, Chief Engineer, and JPS:TEK:JAW:CN
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien
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