TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 5, 2017
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Arizona Instrument LLC to Furnish and Deliver Jerome Hydrogen Sulfide Analyzers and Necessary Support Equipment in an amount not to exceed $66,905.00, Account 201-50000-634990, Requisition 1450834
Body
Dear Sir:
Authorization is requested to issue a purchase order to Arizona Instrument LLC (AZI) to furnish and deliver four (4) Jerome Hydrogen Sulfide Analyzers and necessary support equipment to the Stickney Water Reclamation Plant. All equipment will be delivered by March 15, 2017.
The Jerome Analyzer is an industry standard detection instrument used for accurately measuring the hydrogen sulfide concentrations in air at low levels. Hydrogen sulfide is typically used as a surrogate for odorous reduced sulfur compounds, and this equipment has a reasonable detection level of 3 parts per billion.
These instruments will be deployed at the water reclamation plants that currently do not have this monitoring equipment and will be used to respond to odor complaints.
AZI, the manufacturer and sole source of supply, has submitted prices for the goods being requested. Inasmuch as AZI is the only source of supply for the goods being requested, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
AZI is not registered to transact business in the State of Illinois, but has submitted a certificate of good standing from the State of Arizona. The Director of Monitoring and Research has given approval to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to AZI in an amount not to exceed $66,905.00.
Funds are available in Account 201-50000-634990.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:EWP:HZ:JSG:MPC:KB:vv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 5, 2017