TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-055-11 Furnish and Deliver Pipe Covering & Insulation to Various Locations for a One-Year Period, to Bay Insulation of Illinois, Inc., in an amount not to exceed $44,771.74, Accounts 101-20000-623170
Body
Dear Sir:
On September 5, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-055-11 furnish and deliver pipe covering and insulation to various locations for a one-year period, beginning approximately December 1, 2024, and ending November 30, 2025.
In response to a public advertisement of September 18, 2024, a bid opening was held on October 1, 2024. The bid tabulation for this contract is:
BAY INSULATION OF IL, INC. $44,771.74
ORGANIC SOLUTIONS, INC. $44,906.92
SABRE SUPPLY, INC. $50,187.08
INDI ENTERPRISE, INC. $54,596.67
Bay Insulation of Illinois, Inc, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $60,000.00, placing their bid of $44,771.74 approximately 25.38 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-055-11, to Bay Insulation of Illinois, Inc, in an amount not to exceed $44,771.74.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was received for this contract.
Funds are available in Accounts 101-20000-623170.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2024
Attachment