TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 11-805-11 Furnish and Deliver a Structural Steel Shaft Cover for the Thornton Valve Structure, estimated cost $40,000.00, Account 901-30000-667220, Requisition 1330047
Body
Dear Sir:
Contract documents and specifications have been prepared for services to furnish and deliver a structural steel shaft cover to the Thornton Valve Structure, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure a steel shaft cover for the construction shaft that is adjacent to the Thornton Valve Structure on the Calumet TARP System. The new cover will replace the original cover that was damaged as a result of the explosion that occurred on June 14, 2011. The cover is essential to a safer work area by preventing an accidental fall into the shaft and hindering unauthorized access into the TARP System.
The estimated cost for this contract is $40,000.00.
There is no bid deposit for this contract.
The contract specifications require that the steel cover and all fasteners shall be delivered within ninety calendar days of the mailing date of the purchase order. Liquidated damages are $100.00 per day for each calendar day the contractor is in default of the delivery date.
The Multi-Project Labor Agreement and the Revised Appendix D are not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise December 14, 2011
Bid Opening January 10, 2012
Award February 2, 2012
Completion May 20, 2012
Funds are available in Account 901-30000-667220.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-805-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:SH
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011