TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 19-159-3P Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC in an amount of $4,727.80, from an amount of $8,521,323.25, to an amount not to exceed $8,526,051.05, Account 401-50000-645650, Purchase Order 4000085
Body
Dear Sir:
On February 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-159-3P Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC in an amount not to exceed $7,940,000.00, plus a five (5) percent allowance for change orders in an amount of $397,000.00, for a total amount not to exceed $8,337,000.00. The scheduled contract completion date is January 15, 2025.
As of June 21, 2024, the attached list of change orders has been approved.
Original Contract Amount $7,940,000.00
Date of Board Approval 2/3/2022
Cumulative Change Order (6/21/2024) $581,323.25
% Change of Original Contract Value 7.32%
Current Contract Value $8,521,323.25
Requested Increase $4,727.80
New Contract Value $8,526,051.05
% Change of Current Contract Value 0.06%
Total % Change of Original Contract Value 7.38%
The additional work includes adding a city water hose connection for the purpose of flushing the chemical feed pumps being installed. The revision is necessary to allow staff to safely flush out and maintain the new pumps. The work has not been completed. The contractor submitted a cost proposal (CO-13) for an extra in the amount of $4,727.80 and a credit in the amount of $0.00, for a net extra in the amount of $4,727.80. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO13 that the Engineering Department would recommend its approval to the Board of Commissioners.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-159-3P in an amount of $4,727.80 (0.06% of the current contract value), from an amount of $8,521,323.25, to an amount not to exceed $8,526,051.05.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:DS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2024
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