TRANSMITTAL LETTER FOR BOARD MEETING OF June 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-879-11 Door Replacement and Repairs in the Calumet Service Area, estimated cost $34,000.00, Account 101-68000-612680, Requisition 1240582
Body
Dear Sir:
Contract documents and specifications have been prepared for door replacement and repairs in the Calumet Service Area, at the request of the Maintenance and Operations Department.
The purpose of this Contract is to procure services to replace deteriorating doors at the Calumet Water Reclamation Plant. The work shall consist of, but is not limited to: removing existing fiberglass or steel entry doors, removing door frames, and installing new doors and door frames for a two year period ending September 1, 2010.
The estimated cost for this Contract is $34,000.00. The estimated 2008, 2009, and 2010 expenditures are $4,000.00, $16,000.00, and $14,000.00 respectively.
The bid deposit for this Contract is $1,700.00.
The Contract specifications require that all work commence after approval of the Contractor’s Bond and shall be completed two years later, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages are $50.00 for each calendar day the Contractor is in default of beginning and completing all work in the time specified.
The Multi-Project Labor Agreement will be included in this Contract.
Appendix D will not be included in this Contract because there are sufficient protected class enterprises available to bid.
The tentative schedule for this Contract is as follows:
Advertise June 11, 2008
Bid Opening July 1, 2008
Award August 14, 2008
Completion September 1, 2010
Funds are available in Account 101-68000-612680. Funds for subsequent years, 2009, and 2010 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 08-879-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:EEW
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien