TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-698-11 Furnish and Deliver Machine Tools to Various Locations, for Group A to Technical Development Corp. of Asia, in an amount not to exceed $35,200.00, and for Groups B, C, and D to Atherton Machinery, a Division of Raco Industrial Corporation, in an amount not to exceed $95,085.00, Accounts 101-67000, 68000, 69000-634650, 634600, Requisitions 1234696, 1229454, 1229453, and 1228459
Body
Dear Sir:
On February 21, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-698-11 Furnish and Deliver Machine Tools to Various Locations.
In response to a public advertisement of March 26, 2008, a bid opening was held on April 15, 2008. The bid tabulation for this contract is:
GROUP A
TECHNICAL DEVELOOPMENT CORP. OF ASIA $35,200.00
MIDWEST WELDING SUPPLY $35,559.00
GROUP B
ATHERTON MACHINERY, A DIVISION OF RACO $15,368.00
INDUSTRIAL CORPORATION
GROUP C
ATHERTON MACHINERY, A DIVISION OF RACO $59,994.00
INDUSTRIAL CORPORATION
GROUP D
ATHERTON MACHINERY, A DIVISION OF RACO $19,723.00
INDUSTRIAL CORPORATION
Six hundred twenty-five (625) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
The Purchasing Agent has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for firms not bidding: outside the scope of business. In light of these findings, the Purchasing Agent is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Technical Development Corp. of Asia, the lowest responsible bidder for Group A, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Group A of this contract is $33,500.00, placing the bid of $35,200.00 approximately 4.8 percent above the estimate.
Atherton Machinery, a Division of Raco Industrial Corporation, the lowest responsible bidder for Group B, C, and D, is proposing to perform this contract, in accordance with the specifications. The estimated cost for Groups B, C, and D was $94,000.00, combined, placing the bid of $95,085.00, approximately 1.2 percent above this estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue purchase orders to Technical Development Corp. of Asia, for Group A, in an amount not to exceed $35,200.00, and to Atherton Machinery, a Division of Raco Industrial Corporation, for Groups B, C, and D, in an amount not to exceed $95,085.00. No bid deposit was required for this contract. Funds are available in Accounts 101-67000, 68000, 69000-634650, 634600.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien