TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-030-12, Furnish and Deliver Miscellaneous Lubricants to Various Locations for a One (1) Year Period, Items 2, 4, and 7 to Superior Petroleum Products & Fuels Inc., in an amount not to exceed $10,000.00, from an amount of $25,406.99, to an amount not to exceed $35,406.99, Account 101-20000-623860, Agreement 7001525
Body
Dear Sir:
On December 6, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to award 18-030-12, furnish and deliver miscellaneous lubricants to various locations for a one (1) year period, Items 2, 4, and 7, to Superior Petroleum Products & Fuels Inc, in an amount not to exceed $15,407.00.
As of April 24, 2019, one change order has been approved for this contract. The effect of this change order resulted in an increase in the amount of $9,999.99, from the original amount awarded of $15,407.00. The current contract value is $25,406.99. The prior approved change order reflects a 64.9 percent increase to the original contract value.
An increase to the contract value is being requested due to the District’s ongoing demand for hydraulic lubricants at the various plants for day to day operations.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-030-12 in an amount of $10,000.00 (approximately 39.4 percent of the current contract value), from an amount of $25,406.99, to an amount not to exceed $35,406.99.
Funds are available in Account 101-20000-623860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2019