TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 09-627-11 Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment for the Calumet and North Service Areas, Groups A and B, to Lechner and Sons Uniform Rental, in an amount not to exceed $332,250.00, Account 101-67000, 68000-612330, Requisitions 1256356 and 1256357
Body
Dear Sir:
On December 18, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-627-11 Furnishing, Delivering and Rental of Arc Flash Personal Protective Equipment for the Calumet and North Service Areas.
In response to a public advertisement of April 22, 2009, a bid opening was held on May 12, 2009. The bid tabulation for this contract is:
GROUP A - RENTAL SERVICES IN THE NORTH SERVICE AREA
ARAMARK UNIFORM SERVICES, DIV. OF ARAMARK $12,635.12
UNIFORM AND CAREER APPAREL, LLC
LECHNER AND SONS UNIFORM RENTAL $166,850.04
GROUP B - RENTAL SERVICES IN THE CALUMET SERVICE AREA
ARAMARK UNIFORM SERVICES, DIV. OF ARAMARK $10,259.32
UNIFORM AND CAREER APPAREL, LLC
LECHNER AND SONS UNIFORM RENTAL $135,988.26
Three hundred seventy-seven (377) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $195,000.00 for Group A, and $137,250.00 for Group B.
The bid submitted by Aramark Uniform Services Division of Aramark Uniform and Career Apparel, LLC, submitted an addendum which took exception to some of the terms and conditions of the District’s Contract Documents. Therefore, their bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Aramark Uniform Services Division of Aramark Uniform and Career Apparel, LLC of this action.
Lechner and Sons Uniform Rental, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for Groups A and B of this contract was $332,250.00, placing the bid of $302,838.30 approximately 8.9 percent below the estimate.
The Multi-Project Labor Agreement and Revised Appendix D are not applicable because it is mainly a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 09-627-11, Groups A and B, to Lechner and Sons Uniform Rental, in an amount not to exceed $332,250.00.
The bid deposits in the amounts of $9,750.00 for Group A and $6,850.00 for Group B, will be retained in lieu of performance bonds, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2009 expenditure in the amount of $65,000.00 for Group A and $45,750.00 for Group B, are available in Account 101-67000, 68000-612330. The estimated expenditures for 2010 is $65,000.00 for Group A and $45,750.00 for Group B, and for 2011 is $65,000.00 for Group A and $45,750.00 for Group B. Funds for the 2010 and 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009