TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-032-12 (Re-bid), Furnish and Deliver Coveralls, Rainwear and Boots to Various Locations, for a One (1) Year Period, Groups A and B, to Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, in an amount not to exceed $27,033.30, Group C, to Safety Supply Illinois, LLC, in an amount not to exceed $25,514.25, Account 101-20000-623700
Body
Dear Sir:
On July 12, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-032-11 furnish and deliver coveralls, rainwear and boots to various locations for a one (1) year period, beginning approximately November 1, 2012 and ending October 31, 2013.
In response to a public advertisement of August 1, 2012, a bid opening was held on August 21, 2012. All bids received for this Contract were rejected at the Board Meeting of September 20, 2012.
In response to a public re-advertisement of September 26, 2012, a bid opening was held on October 9, 2012. The bid tabulation for this contract is:
GROUP A: COVERALLS
KAUL GLOVE & MANUFACTURING COMPANY, D/B/A $23,618.40
CHOCTAW-KAUL DISTRIBUTION COMPANY
SAFETY SUPPLY ILLINOIS, LLC $23,757.50
FAIRMONT SUPPLY COMPANY $23,906.90
PAYTON'S CLEANING SERVICES *$33,155.10
JEWELL INDUSTRIES *$58,376.40
GROUP B: RAINWEAR
KAUL GLOVE & MANUFACTURING COMPANY, D/B/A $3,414.90
CHOCTAW-KAUL DISTRIBUTION COMPANY
SAFETY SUPPLY ILLINOIS, LLC $3,448.50
ALLIED GLOVE CORP. $3,562.10
FAIRMONT SUPPLY COMPANY $3,683.10
JEWELL INDUSTRIES $9,773.75
PAYTON'S CLEANING SERVICES *$29,495.25
GROUP C: BOOTS
SAFETY SUPPLY ILLINOIS, LLC $25,514.25
FAIRMONT SUPPLY COMPANY $27,752.56
KAUL GLOVE & MANUFACTURING COMPANY, D/B/A $27,784.90
CHOCTAW-KAUL DISTRIBUTION COMPANY
PAYTON'S CLEANING SERVICES *$33,203.49
JEWELL INDUSTRIES *$62,583.86
*corrected
One hundred ninety-three (193) companies were notified of the contract being advertised and thirty (30) companies requested specifications.
Kaul Glove & Manufacturing Company, d/b/a Choctaw-Kaul Distribution Company, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $27,000.00, placing the total bid of $27,033.30 approximately equal to the estimate.
Safety Supply Illinois, LLC, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $26,000.00, placing the total bid of $25,514.25 approximately 1.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-032-12 (Re-bid), Groups A and B, to Kaul Glove & Manufacturing Company, d/b/a Choctaw- Kaul Distribution Company, in an amount not to exceed $27,033.30, and Group C, to Safety Supply Illinois, LLC, in an amount not to exceed $25,514.25.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2012