TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 22, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 25-821-21, Furnish, Deliver, and Install Grit Screw Conveyors at the Calumet Water Reclamation Plant (CWRP), to IHC Construction Companies, LLC, in an amount not to exceed $11,496,000.00, Account 201-50000-645750, Requisition 1639417
Body
Dear Sir:
On July 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-821-21, Furnish, Deliver, and Install Grit Screw Conveyors at the Calumet Water Reclamation Plant.
In response to a public advertisement of October 15, 2025, a bid opening was held on December 16, 2025. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, LLC $11,496,000.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: we are material suppliers, not contractors and unable to meet the requirements of the contract. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price and nothing would be gained by rejecting the sole bid and re-advertising this contract.
IHC Construction Companies, LLC (IHC), the sole responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range is $10,260,000.00 to $12,420,000.00, placing the bid of $11,496,000.00, within the engineer’s estimated cost range of this contract.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 20% Minority Business Enterprise (MBE) and 9% Women Business Enterprise (WBE). The policy goal for Veteran-Owned Business Enterprise (VBE) is 3%.
IHC is in compliance with the Affirmative Action Ordinance Revised Appendix D, as is indicated in the attached report. The MBE and WBE utilization goals offered for this contract are 20.82% MBE and 9.97% WBE. The policy goal for VBE participation offered is 1.93%.
IHC has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: laborers, truck drivers, carpenters, electricians, and pipefitters. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall complete all work required within 1,200 calendar days after approval of the contractor’s bond, or upon expenditure of available funds, whichever occurs sooner.
The contract will employ approximately twelve (12) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-821-21 to IHC Construction Companies, LLC, in an amount not to exceed $11,496,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2026 expenditure, in the amount of $5,790,000.00, are available in Account 201-50000-645750. The estimated expenditures for 2027 and 2028 are $5,456,000.00 and $250,000.00, respectively. Funds for the 2027 and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 22, 2026
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