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File #: 24-0907    Version: 1
Type: Agenda Item Status: Adopted
File created: 10/3/2024 In control: Procurement Committee
On agenda: 10/17/2024 Final action: 10/17/2024
Title: Authority to award Contract 24-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One-Year Period, to Conserv F.S., Inc. in an amount not to exceed $46,155.28, Account 101-20000-623130
Attachments: 1. Contract 24-036-11 Item Descriptions, 2. Contract 24-036-11 Affirmative Action Goals Report

TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to award Contract 24-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One-Year Period, to Conserv F.S., Inc. in an amount not to exceed $46,155.28, Account 101-20000-623130

Body

 

Dear Sir:

 

On August 8, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-036-11, Furnish and Deliver Salt and Calcium Chloride to Various Locations for a One-Year Period, beginning approximately November 1, 2024, and ending October 31, 2025.

.

In response to a public advertisement on August 21, 2024, a bid opening was held on September 10, 2024. The bid tabulation for this contract is:

 

CONSERV F.S., INC.                      $46,155.28

MIDWEST SALT, LLC.                     $48,595.50

 

Conserv F.S., Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $54,000.00, placing the total bid of $46,155.28, approximately 14.53 percent below the estimate.

 

The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.

 

The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-036-11, to Conserv F.S. Inc. in an amount not to exceed $46,155.28.

 

Purchase orders will be issued for the material as required.  Payment will be based on the unit cost as indicated in the contract documents.  No bid deposit is required for this contract.

 

Funds are available in Account 101-20000-623130.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:km

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024

 

Attachments