TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 2, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to award Contract 26-972-11, Furnishing and Delivering Tires for Heavy Equipment to the Stickney Service Area, to Chicago Tire, Inc., in an amount not to exceed $75,000.00, Account 101-69000-623250, Requisitions 1649126
Body
Dear Sir:
On January 8, 2026, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-972-11, Furnishing and Delivering Tires for Heavy Equipment to the Stickney Service Area.
In response to a public advertisement of February 18, 2026, a bid opening was held on March 10, 2026. The bid tabulation for this contract is:
CHICAGO TIRE, INC. $69,226.04
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $75,000.00.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: project was outside of their scope of work. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Chicago Tire, Inc., the sole responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $75,000.00, placing their bid of $69,226.04 approximately 7.7% below the engineer’s estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because it is primarily a furnish and deliver contract and the value of the contract is below the minimum threshold established by Section 4 of the ordinance.
The contract will require approximately two to three (2-3) people for the services.
The contract shall commence upon approval of the Contractor’s Bond, and as ordered by the Engineer, and end thirteen (13) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 26-972-11 to Chicago Tire, Inc., in an amount not to exceed $75,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2026 expenditure, in the amount of $73,000.00, are available in Account 101-69000-623250. The estimated expenditure for 2027 is $2,000.00. Funds for the 2027 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 2, 2026