TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-753-11 Contract Farming Services at the Hanover Park Water Reclamation Plant, estimated cost $400,000.00, Account 101-67000-612520/612530 Requisition 1260408
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish contract farming services at the Hanover Park Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide farm services for field preparation, planting, herbicide application, harvesting and sub-surface injection of biosolids at the Hanover Park Water Reclamation Plant.
The estimated cost for this contract is $400,000.00. The estimated 2009, 2010 expenditures are $200,000.00 and $200,000.00 respectively.
The bid deposit for this contract is $20,000.00.
The contract specifications require that all work shall commence on February 1, 2009, after approval of the contractor’s bond and as directed by the engineer, and shall terminate by December 31, 2010, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages are $100.00 for each and every calendar day the contractor is in default of providing services after receiving notification from the engineer.
The Multi-Project Labor Agreement (MPLA) and the Revised Appendix D will not be included in this contract because of the specialized nature of the services required.
The tentative schedule for this contract is as follows:
Advertise January 7, 2009
Bid Opening January 27, 2009
Award March 5, 2009
Completion December 31, 2010
Funds are being requested in 2009 in Account 101-67000-612520/612530 and are contingent on the Board of Commissioners approval of the District’s budget for that year. Funds for subsequent year, 2010, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-753-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:KJ
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008