TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 25-021-11, Furnish and Deliver Unleaded Gasoline to Various Locations for a One (1) Year Period, estimated cost $387,923.00, Accounts 101-16000, 20000, 69000-623820, Requisitions 1621279, 1621280, 1621432, 1621796.
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver unleaded gasoline to various locations for a one (1) year period, beginning approximately January 1, 2025 and ending December 31, 2025.
The purpose of this contract is to furnish and deliver unleaded gasoline to the District’s storerooms to maintain sufficient inventory levels, which are required for the day-to-day operational needs of the District.
The estimated cost for this contract is as follows:
Group A: Truck Transport $300,000.00
Group B: Tank Wagon $ 87,923.00
Total $387,923.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract. Contract goals are established based upon the availability of at least three (3) MBEs and three (3) WBEs and at least two (2) VBEs registered on the District's Vendor List to perform the anticipated services. A review of the MBE/WBE/VBE vendors on the District's Vendor List disclosed an insufficient number of registered MBE/WBE/VBE vendors available to perform the sought after scope of work. Therefore, the Appendix D and Appendix V are not applicable.
The tentative schedule for this contract is as follows:
Advertise September 25, 2024
Bid Opening October 15, 2024
Award December 5, 2024
Completion December 31, 2025
Funds are available in Accounts 101-16000, 20000, 69000-623820
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-021-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS: ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 5, 2024