TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to decrease purchase order and amend the agreement with STV Inc., for Contract 05-837-2P Mechanical and Electrical Consulting Support Services, SSA, NSA, CSA in an amount of $22,287.41, from an amount of $1,700,000.00, to an amount not to exceed $1,677,712.59, Account 201-50000-601420, Purchase Order 3044002
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Dear Sir:
On February 15, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with STV Inc., for Contract 05-837-2P Mechanical and Electrical Consulting Support Services, SSA, NSA, CSA, in an amount not to exceed $2,100,000.00. The contract expired on December 31, 2009.
As of January 20, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $400,000.00 from the original award amount of $2,100,000.00. The current purchase order value is $1,700,000.00. The prior approved change orders reflect a 19.05% decrease to the original purchase order value.
The company’s services are no longer needed and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $22,287.41 (1.31% of the current contract value), from an amount of $1,700,000.00, to an amount not to exceed $1,677,712.59.
Funds will be restored in Account 201-50000-601420.
Requested, Kenneth A. Kits, Director of Engineering, CW:JJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
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