TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Thomas Pump Company, to furnish and deliver parts for Patterson Pumps at the Stickney Water Reclamation Plant, in an amount of $20,000.00, from an amount of $40,000.00, to an amount not to exceed $20,000.00, Account 101-69000-623270, Purchase Order 3068157
Body
Dear Sir:
On May 5, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Thomas Pump Company, to furnish and deliver parts for Patterson Pumps at the Stickney Water Reclamation Plant, in an amount not to exceed $40,000.00. The contract expires on December 31, 2012.
This purchase order has no prior change orders.
A decrease in the purchase order value is being requested because the actual expenditure in 2011 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $20,000.00 (50% of the current contract value), from an amount of $40,000.00, to an amount not to exceed $20,000.00.
Funds will be restored to Account 101-69000-623270.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012