TRANSMITTAL LETTER FOR BOARD MEETING APRIL 7, 2016
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authorization to amend Board Order of September 17, 2015, regarding Issue purchase order and enter into an agreement with Cardiac Science Corporation, for the annual maintenance and repair of automated external defibrillators, District-wide, for a two year period, with an option to extend for an additional year, in an amount not to exceed $31,270.00, Account 101-25000-612780, Requisition 1401843. Agenda Item No.17, File No.15-1028
Body
Dear Sir:
At the Board meeting of September 17, 2015, the Board of Commissioners duly ordered the above stated action, Agenda Item No.17, File No.15-1028.
A textual error in the title/transmittal letter and resulting order indicated, for a two year period, in an amount not to exceed $31,270.00, Requisition 1401843 and “This purchase order will expire on November 15, 2017, with the option for a one-year extension to expire on November 15, 2018.”. Same should have read, for a one year period, in an amount not to exceed $15,635.00, Requisition 1422810, and “This purchase order will expire on December 31, 2016, with an option for a one-year extension to expire on December 31, 2017.” The duration and cost of this sole source agreement was modified in response to the vendor’s requirement that services be paid for in full, prior to the commencement of work. In view of the foregoing prepayment request, it is recommended that the agreement be modified with the vendor from a two year period to a one year period.
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid Board order of September 17, 2015 be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, Denice Korcal, Director of Human Services, (DK:TK:EK:jlk)
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016%3