TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-033-11, Furnish and Deliver Air Filters to Various Locations for a One-Year Period, Groups A, C, & D to Filterbuy Inc., in an amount not to exceed $84,666.14, and Group B to Chicago United Industries, LTD., in an amount not to exceed $13,941.21, Account 101-20000-623270
Body
Dear Sir:
On March 7, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-033-11 Furnish and Deliver Air Filters To Various Locations For A One-Year Period, beginning approximately July 1, 2024 and ending June 30, 2025.
In response to a public advertisement of March 20, 2024, a bid opening was held on April 16, 2024. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
FILTERBUY INC. $51,494.45
BCE-USA LLC $128,315.70
GROUP B: BAG AIR FILTERS
CHICAGO UNITED INDUSTRIES, LTD. $13,941.21
FILTERBUY INC. $25,393.88
BCE-USA LLC $26,210.43
GROUP C: ROLLOMAT AIR FILTERS
FILTERBUY INC. $3,330.96
BCE-USA LLC $3,912.92
GROUP D: ODOR CONTROL AIR FILTERS
FILTERBUY INC. $29,840.73
CHICAGO UNITED INDUSTRIES, LTD. $31,983.76
BCE-USA LLC $43,576.24
Filterbuy Inc., the lowest responsible bidder for Groups A, C, & D is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, C, & D of this contract was $89,500.00, placing the total bid of $84,666.14 approximately 5.4 percent below the estimate.
Chicago United Industries, LTD., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $12,000.00, placing the total bid of $13,941.21 approximately 16.18 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-033-11, Groups A, C, & D to Filterbuy Inc., in an amount not to exceed $84,666.14, and Group B to Chicago United Industries, LTD., in an amount not to exceed $13,941.21.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was required for this contract.
Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MS:km
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024
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