TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 1, 2024
COMMITTEE ON BUDGET AND EMPLOYMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to execute change orders to decrease purchase orders or carryforward FY2023 encumbrances to FY2024
Body
Dear Sir:
The attached list of purchase orders have encumbered funds designated for fiscal year (FY) 2023. The District is requesting authorization to execute change orders required to decrease the encumbered funds for FY2023 for these purchase orders. Some of the change orders will result in the respective purchase order being closed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute said change orders.
Funds will be restored to Funds 101, 201, 401, 501, and 901, where appropriate.
If the FY2023 encumbrance is required for FY2024, the District is requesting authorization to carryforward the encumbrance to FY2024, to cover obligations in 2024 which were anticipated and appropriated in the 2024 Budget. The Budget Office will perform this task after final change orders to decrease the FY2023 encumbrances are completed.
It is hereby recommended that the Board of Commissioners authorize the Administrative Services Officer to execute said carryforward process.
Funds will be encumbered in Funds 101, 201, 401, 501, and 901, where appropriate.
Requested, Shellie A. Riedle, Administrative Services Officer, IG:JRM:AM
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 1, 2024
Attachment