TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 20, 2025
COMMITTEE ON PROCUREMENT
Mr. Brian Perkovich, Executive Director
Title
Issue purchase orders to Gasvoda & Associates, Inc., to provide pumps, replacement parts, and equipment at various locations, for a three-year period, in a total amount not to exceed $2,705,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270.
Body
Dear Sir:
Authorization is requested to issue purchase orders to Gasvoda & Associates, Inc., to provide Vaughan, YSI, Grundfos, Chicago Pumps, Yeomans, and Emerson EIM/Bettis pumps, parts, and equipment at various locations, on an as needed basis, for approximately a three-year period. All pumps, parts, and equipment needed will be delivered by February 29, 2028.
The replacement parts are used by Maintenance & Operations Department personnel for maintenance of assets/systems that performs the following function: lifting and transferring of wastewater, biosolids and water through various treatment process. The treatment process is in the primary, secondary, solids pumping processes and instrumentation at various locations.
Gasvoda & Associates, Inc., the sole source distributor for these pumps, parts, and equipment, has submitted pricing for the material required. Purchase orders will be issued for the material required based on the prices received from Gasvoda & Associates, Inc. Due to market volatility, pricing for Emerson EIM/Bettis and Vaughan equipment, as needed, will be based on market pricing, determined by quotation at the time of request. Inasmuch as Gasvoda & Associates, Inc., is the only source of supply for the material required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Gasvoda & Associates, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, is not included because Gasvoda & Associates, Inc. is the sole provider of these parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Gasvoda & Associates, Inc., in an amount not to exceed $2,705,000.00. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Gasvoda & Associates, Inc.
Funds for purchase orders to be issued under this authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623070, 623090, and 623270. The estimated expenditures for the period of 3/1/2025 through 2/28/2026 are $1,845,000.00, 3/1/2026 through 2/28/2027 are $430,000.00, and 3/1/2027 through 2/29/2028 are $430,000.00. Funds for the years 2026, 2027, and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 20, 2025