TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 15, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 16-901-31, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant, to M.G. Electric Service Company, in an amount of $103,290.00, from an amount of $1,224,000.00 to an amount not to exceed $1,327,290.00, Account 401-50000-645650, Purchase Order 5001625
Body
Dear Sir:
On September 14, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-901-31, Furnish, Deliver and Install Boiler Controls at the Stickney Water Reclamation Plant, to M.G. Electric Service Company, in an amount not to exceed $1,224,000.00. The Contract will expire upon completion of all extra work that this increase will fund.
There have been no prior change orders.
An increase in contract value is being requested because additional design expenses are required due to the lack of adequate as-built documentation for the existing boilers at the Central Heat Facility of the Stickney Water Reclamation Plant.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 16-901-31 in an amount of $103,290.00 (approximately 8.4% of the current Contract value) from an amount of $1,224,000.00 to an amount not to exceed $1,327,290.00.
Funds are available in Account 401-50000-645650.
Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 15, 2018