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File #: 24-1007    Version: 1
Type: Agenda Item Status: Adopted
File created: 10/31/2024 In control: Procurement Committee
On agenda: 11/7/2024 Final action: 11/7/2024
Title: Authority to advertise Contract 20-087-3P Chemical Phosphorus Removal, OWRP, estimated cost between $15,949,033.20 and $19,306,724.40, Account 401-50000-645650, Requisition 1627083
Attachments: 1. Contract 20-087-3P Fact Sheet, 2. Contract 20-087-3P Affirmative Action 98% Goals Report

TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to advertise Contract 20-087-3P Chemical Phosphorus Removal, OWRP, estimated cost between $15,949,033.20 and $19,306,724.40, Account 401-50000-645650, Requisition 1627083

Body

 

Dear Sir:

 

Contract documents and specifications have been prepared for Contract 20-087-3P Chemical Phosphorus Removal, OWRP.

 

The purpose of this contract is to build facilities to remove phosphorus from the treatment process to meet upcoming permits. By 2027, O’Brien WRP will need to meet an effluent monthly phosphorus limit of 1 mg/L. Alum will be dosed at the influent to the final tanks in Batteries A, B, C, D, and in the future Battery E. The process has proven to be effective in achieving the 2030 phosphorus effluent requirement of 0.5 mg/L.

 

The project consists of the following:

 

1.                      Furnishing and providing all elements for a complete chemical storage and delivery system.

2.                     Four fiberglass reinforced plastic chemical storage tanks.

3.                     Two concrete foundations and secondary containment structures.

4.                     Ten chemical dosing pumps and one pre-engineered metal pump building to house dosing pumps.

5.                     CPVC piping and valves to deliver chemicals to dosing points.

6.                     Emergency eye wash and shower stations.

7.                     Associated controls, instrumentation, and integration into DCS for control and monitoring of the system.

8.                     Associated power, communication, and lighting.

 

It is estimated that 73 jobs will be created or saved as a result of award of this contract with an estimated 28,926 man-hours of skilled trades utilized.

 

The estimated cost for this contract is between $15,949,033.20 and $19,306,724.40. The cost range will be stated in the advertisement for bids.

 

The bid deposit for this contract is $600,000.00.

 

The contract specifications require that all work commence 30 calendar days after approval of the contractor’s bond and shall be completed within 730 days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.

 

An IEPA Construction Permit has been applied for this contract.

 

The Multi-Project Labor Agreement will be included in this contract.

 

The Affirmative Action Ordinance, Revised Appendix D, will be included in this contract. The type of work to be performed under the contract is within the Mechanical category for establishing Minority-owned Business Enterprises (MBE), and/or Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE) utilization goals. The tailored MBE, WBE, and VBE utilization goals for this contract are: 15 percent MBE and/or WBE and 3 percent VBE.

 

The tentative schedule for this contract is as follows:

Advertise                     December 11, 2024

Bid Opening                     January 14, 2025

Award                     February 20, 2025

Completion                     March 6, 2027

 

Funds are available in Account 401-50000-645650.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-087-3P.

 

Requested, Catherine A. O’Connor, Director of Engineering, PO’B:BB

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024

 

Attachments