TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Monroe Truck Equipment Inc., to Furnish and Deliver One (1) New 2024 Volvo VDH Upfit Package under Sourcewell (formerly NJPA) Purchasing Contract No. 062222-AEB, in an amount not to exceed $159,933.00, Account 101-69000-634860, Requisition 1618583
Body
Dear Sir:
Authorization is requested to issue a purchase order to Monroe Truck Equipment Inc., to furnish and deliver one (1) new 2024 Volvo VDH Upfit Package to the Stickney Water Reclamation Plant. The vehicle will be delivered by December 31, 2024.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Monroe Truck Equipment Inc. (Contract Number 062222-AEB), for snow and ice equipment and related accessories. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of Contract 062222-AEB began on August 15, 2022 and expires on August 15, 2026.
This order consists of the procurement of one (1) new 2024 Volvo VDH Upfit Package (includes tarp, plow, hitch, and spreader) to the Stickney Water Reclamation Plant. It will be used by the Maintenance and Operations Department for hauling and moving activities.
Monroe Truck Equipment Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicle and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Monroe Truck Equipment Inc., in an amount not to exceed $159,933.00.
Funds are available in Accounts 101-69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024