TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase Contract 01-353-2M, Rehabilitation of the Existing Influent Pumping Station at Kirie WRP, with Rausch Construction Company, in an amount of $11,856.28, from an amount of $21,323,745.03 to an amount not to exceed $21,335,601.31, Accounts 401-50000-645650 and 645750, Purchase Order 5000394
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Dear Sir:
On May 5, 2005, the Board of Commissioners passed an order authorizing the Purchasing Agent to award Contract 01-353-2M, to Rausch Construction Company, in an amount not to exceed $20,896,800.00. The contract terms called for the completion of all work by April 18, 2008. This contract is still in progress.
As of May 20, 2008, the attached list of Change Orders has been approved. The effect of these Change Orders resulted in an increase in the amount of $426,945.03 from the original amount awarded of $20,896,800.00. The current contract value is $21,323,745.03. The approved Change Orders reflect a $2.04% increase to the original contract value.
Additional work is necessary under Contract 01-353-2M to provide a 4-inch concrete curb around the supply duct of Air Handling Unit (AHU) 2-4, sheet metal flanges around the north return duct of AHU 2-5, a new floor drain for the condensate from AHU 2-5, and patching of a test hole located just north of AHU 2-5, at the Kirie WRP. The contract drawings did not include this work, which is necessary to accommodate the existing space constraints.
The contractor submitted a proposal (COR-026) in the amount of $16,642.01 to complete the work.
The Engineer offered a counterproposal via file letter 503 in the amount of $11,856.28, which has been accepted by the contractor and the Engineering Department recommends its approval.
The Change Order is in compliance with the Illinois Criminal Code, since this Change Order is germane to the original contract.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a Change Order to increase the purchase order in an amount of $11,856.28 (.06% of the current contract value) from an amount of $21,323,745.03 to an amount not to exceed $21,335,601.31.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Joseph P. Sobanski, Chief Engineer, JPS:TEK:JAW
Recommended, Darlene A. LoCascio, Purchasing Agent.
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien
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