TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC in an amount of $38,767.30, from an amount of $14,448,051.58, to an amount not to exceed $14,486,818.88, Account 401-50000-645650, Purchase Order 4000081
Body
Dear Sir:
On November 4, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC, in an amount not to exceed $13,760,000.00, plus a five (5) percent allowance for change orders in an amount of $688,000.00, for a total amount not to exceed $14,448,000.00. The scheduled contract completion date is June 15, 2026.
As of September 5, 2025, the attached list of change orders has been approved.
Original Contract Amount $13,760,000.00
Date of Board Approval 11/4/2021
Cumulative Change Order (9/5/2025) $688,051.58
% Change of Original Contract Value 5.00%
Current Contract Value $14,448,051.58
Requested Increase $38,767.30
New Contract Value $14,486,818.88
% Change of Current Contract Value 0.27%
Total % of Change of Original Contract Value 5.28%
The engineer has determined that certain revisions to the original scope of work are needed for additional programming and engineering costs required by the Distributed Control System vendor, Emerson DCS, to incorporate revisions to the Input/Output list. The revisions are necessary for the Distributed Control System to properly coordinate with Electrical work under the subject contract. The contractor submitted cost proposal (CO-37) for an extra in the amount of $429,798.95 and a credit in the amount of $0.00, for a net extra in the amount of $429,798.95.
The engineer reviewed the proposal and determined that the contractor was improperly including anticipated costs for potential delays that have not yet occurred. After removing these costs, the engineer determined the value of the subject work to be $38,767.30 and offered a counterproposal. The counterproposal was accepted by the contractor on August 21, 2025. Costs resulting from delays, if any delays materialize, will be submitted for review and approval in accordance with the specifications.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-542-3MR in an amount of $38,767.30 (0.27% of the current contract value), from an amount of $14,448,051.58, to an amount not to exceed $14,486,818.88.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, CS:NBP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2025
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