TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 15, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to CDW Government, LLC to Furnish and Deliver Symantec Software License Renewal, in an amount not to exceed $16,196.00, Account 101-27000-612820, Requisition 1428919
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government, LLC to furnish and deliver Symantec software license renewal for a one-year period under City of Chicago Hardware and Software Contract (29659-105081). The District has the ability to participate in City of Chicago contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The term of coverage for the Symantec license renewal is from December 23, 2016 through December 22, 2017.
The City of Chicago currently has a competitively bid Hardware and Software Contract (29659-105081) with CDW Government LLC, for the purchase of software, hardware and related services. The invitation to bid was issued to establish a contract to enable authorized governmental units to purchase software, hardware and related services during the contract period which began on October 1, 2014 and expires on September 30, 2017.
Symantec software is used by the District as the anti-virus solution for PCs and servers.
CDW Government, LLC, the sole source of products under City of Chicago Hardware and Software Contract (29659-105081), has submitted prices for the Symantec software license renewal required. Inasmuch as CDW Government, LLC is the only source of supply for the goods required under City of Chicago Hardware and Software Contract (29659-105081), said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government, LLC in an amount not to exceed $16,196.00.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 15, 2016