TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Purchase Order for Furnishing and Delivering Miscellaneous Replacement Parts for Allis-Chalmers (A-C), Netzsch and Goulds Pumps to Various Locations, Flow-Technics, Inc., in the amount of $32,322.31, from an amount not to exceed $494,152.26 to an amount not to exceed $461,829.95, Accounts 101-67000, 68000, 69000-623270, (P.O.s 3037201, 3037409, 3037413 and 3037414)
Body
Dear Sir,
Issuance of sole source Purchase Orders (P.O.s) 3037201, 3037409, 3037413 and 3037414 to Flow-Technics, Inc., was approved at the Board Meeting of March 16, 2006, in the combined total amount of $687,985.67, for a two year period. Previous change orders through the course of the contract have resulted in the current combined P.O.s value of $494,152.26. P.O.s 3037201, 3037409 and 3037414 terminated on December 31, 2007. P.O. 3037413 will terminate on March 31, 2008.
Due to less than anticipated need for parts during 2007, under P.O. 3037409, for the Stickney WRP, funds in the amount of $32,322.31 were not utilized.
Authorization is hereby requested to decrease P.O 3037409 by $32,322.31 (approximately 6.5% of the current combined P.O.s value), from $332,323.49 to $300,001.18. The combined P.O.s value will be decreased from an amount not to exceed $494,152.26 to an amount not to exceed $461,829.95.
This decrease is in compliance with the Illinois Criminal Code since it is due to not reasonably foreseeable circumstances, and is in the best interest of the District.
Funds will be restored to Account 101-69000-623270.
Requested, Osoth Jamjun, Chief of Maintenance & Operations, MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien