TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Alamo Group Texas LLC, to Furnish and Deliver One (1) New 28’ Maverick 2 Boom Mower and Tractor to the Calumet Water Reclamation Plant (CWRP), under Sourcewell (formerly NJPA) Purchasing Contract No. 070821-AGI, in an amount not to exceed $261,091.35, Account 101-68000-634760, Requisition 1614806
Body
Dear Sir:
Authorization is requested to issue a purchase order to Alamo Group Texas LLC, to furnish and deliver one (1) 28’ Maverick 2 boom mower and tractor to the Calumet Water Reclamation Plant (CWRP). The equipment is expected to be delivered to the CWRP by December 31, 2024, via the local authorized dealer, Alta Construction Equipment Illinois LLC.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Alamo Group Texas LLC (contract No. 070821-AGI) for road right-of-way maintenance equipment. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase equipment during the contract period. The term of contract No. 070821-AGI began August 6, 2021 and expires August 9, 2025.
The order consists of one (1) 28’ Maverick 2 boom mower and tractor. The boom mower will replace an existing boom mower and tractor that is 18 years old and in need of replacement. This equipment will be used by maintenance and operations staff to perform work at the CWRP.
Alamo Group Texas LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requisition because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Alamo Group Texas LLC in an amount not to exceed $261,091.35.
Funds are available in Account 101-68000-634760.
Requested, John P. Murray, Director of Maintenance & Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Marcelino Garcia, Chairman on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024