TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 22-107-21 Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc. in an amount of $57,729.00, from an amount of $2,346,976.00, to an amount not to exceed $2,289,247.00, Account 201-50000-645650, Purchase Order 5001882
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 22-107-21, Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc. in an amount not to exceed $2,390,000.00. The contract was scheduled to expire on December 19, 2023, but was extended to October 18, 2024.
As of October 18, 2024, the attached list of change orders has been approved.
Original Purchase Order Amount $2,390,000.00
Date of Board Approval 8/11/2022
Cumulative Change Order (10/18/2024) ($43,024.00)
% Change of Original Purchase Order Value -1.80%
Current Contract Value $2,346,976.00
Requested Increase or Decrease ($57,729.00)
New Purchase Order Value $2,289,247.00
% Change of Current Purchase Order Value -2.46%
% Change of Original Purchase Order Value -4.22%
A decrease in contract value is requested for credits under Contract Item #4, “Concrete Repairs at the North Aeration Basin Gallery” and Contract Item #5, “Equipment Repairs” as no repairs are needed under these items. This change order will also address additional work associated with the aeration equipment and electrical communication work required for the new actuators. This work is germane to the contract work. This change order will result in the purchase order being closed.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 22-107-21 in an amount of $57,729.00 (-2.46% of the current contract value), from an amount of $2,346,976.00, to an amount not to exceed $2,289,247.00.
Funds will be restored to Account 201-50000-645650.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JSG:MDZ:jb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024
Attachment