TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 09-416-11, to Anchor Mechanical, Inc. Providing Operating Engineering Services to the Main Office Building Complex for a Three-Year Period, in an amount of $42,686.47, from an amount of $2,148,813.09, to an amount not to exceed $2,191,499.56, Accounts 101-15000-612370, 612390, Purchase Order 5001059
Body
Dear Sir:
On May 7, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-416-11 Providing Operating Engineering Services to the Main Office Building Complex for a Three-Year Period to Anchor Mechanical, Inc. in an amount not to exceed $2,148,813.09. The contract expires on August 31, 2012.
There are no prior change orders.
An increase of $42,686.47 is necessary to cover costs of the extra work that was needed to remediate fire and water damage of the Main Office Building (MOB) due to the fire on April 15, 2011; extra work associated with carpet installation in seven MOB offices; extra work to conduct the MOB electrical load study, and extra work due to replacement of the East Liebert A/C unit located in the MOB Data Center.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-416-11 in an amount of $42,686.47 (2.0% of the current contract value), from an amount of $2,148,813.09, to an amount not to exceed $2,191,499.56.
Funds are available in Accounts 101-15000-612370, 612390.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:MW:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012