TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to award Contract 08-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and the Calumet Service Area, Under Option C, Group B, to Land and Lakes Company (Item 2), in an amount not to exceed $616,000.00, Account 101-68000-612520, Requisition 1226833
Body
Dear Sir:
On October 18, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids for Utilization and Transportation of Air Dried Biosolids from LASMA and the Calumet Service Area.
Group A of this contract was awarded at the Board Meeting of March 20, 2008 as reported.
In response to a public advertisement of November 14, 2007 a bid opening was held on December 4, 2007. The bid tabulation for Group B of this contract is:
COLUMN A COLUMN B COLUMN C
OPTION A - PAYMENT TO THE DISTRICT NO BIDS N/A N/A
OPTION B - ACCEPTING BIOSOLIDS AT NO BIDS N/A N/A
NO CHARGE
OPTION C - DISTRICT PAYING THE ALL BIDS
CONTRACTOR
COLUMN A COLUMN B COLUMN C
GROUP B, CALUMET, Item 1
STEWART SPREADING, INC. $18.00 per WT 17,000 $306,000.00
LAND AND LAKES COMPANY $18.00 per WT 17,000 $306,000.00
S. REBACZ TRUCKING AND $20.60 per WT 17,000 $350,200.00
EXCAVATING, INC.
ALPENA VISION RESOURCES $20.80 per WT 17,000 $353,600.00
AMERICAN DISPOSAL SERVICES $21.00 per WT 17,000 $357,000.00
OF ILLINOIS
GROUP B, CALUMET, Item 2
LAND AND LAKES COMPANY $18.00 per WT 17,000 $306,000.00
GROUP B, CALUMET, Item 3
LAND AND LAKES COMPANY $18.00 per WT 17,000 $306,000.00
COLUMN A: UNIT BID PRICE PER WET TON OF BIOSOLIDS
COLUMN B: PROPOSED QUANTITY OF BIOSOLIDS FOR UTILIZATION FROM THE CONTRACTOR
COLUMN C: TOTAL COST = (A TIMES B)
NOTE: THE BIDS ABOVE ARE RANKED IN ORDER OF THE LOWEST COST PER WET TON TO THE DISTRICT BY GROUP AND ITEM, WHICH INCLUDES TRANSPORATION COST PER (COLUMN A)
The maximum quantity of biosolids available for bid, as specified in the contract, was up to 17,000 wet tons for Group B.
Two hundred fifty-two (252) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $616,000.00 for Group B.
A review of the bid tabulation indicates a tie bid between Land and Lakes Company and Stewart Spreading, Inc., for Group B in the total amount of $306,000.00 for each bidder. Both bidders propose to perform this contract, all in accordance with our specifications and both bidders have complied with the Appendix D requirements. A drawing, which was mutually agreed to by the tied bidders was conducted, resulting in the selection of Land and Lakes Company.
Land and Lakes Company, the lowest responsible bidder for up to 17,000 wet tons, in a total amount of $616,000.00, is proposing to perform Option C - Item 2, all in accordance with our specifications for Group B.
Land and Lakes Company is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 30 percent MBE, 45 percent WBE, and the bidder offers MBE and WBE participation to satisfy the SBE goal.
The total estimated cost of this contract for Group A was $616,000.00, placing the total bid of $306,000.00 approximately 50.3 percent below this estimate.
Analysis by the Maintenance and Operations Department of the cost of final disposal/utilization of biosolids, including tipping and transportation fees, revealed that the recommended bids received in comparison with other biosolids contracts, on a cost per wet ton basis, are fair and reasonable. Therefore, the Purchasing Agent concurs with the Maintenance and Operations Department and recommends this award.
In view of the foregoing, it is recommended that this contract be awarded as stated in the Agenda Summary, subject to the contractor furnishing a performance bond in form satisfactory to our Legal Department and approved by the Purchasing Agent.
This contract expires on December 31, 2008, or upon expenditure of available funds, whichever occurs sooner. Funds are available in Account 101-68000-612520.
Requested, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 1, 2008. Approved, President Terrence J. O’Brien
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