TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-083-3P, Upgrade Wilmette Lift Station, NSA, to IHC Construction Companies, LLC, in an amount not to exceed $1,839,000.00, plus a five (5) percent allowance for change orders in an amount of $91,950.00, for a total amount not to exceed $1,930,950.00, Account 401-50000-645700, Requisition 1605843
Body
Dear Sir:
On September 21, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 19-083-3P, Upgrade Wilmette Lift Station, NSA.
In response to a public advertisement of December 6, 2023, a bid opening was held on January 16, 2024. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPAINES, LLC $1,839,000.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $1,914,407.00
JOHN BURNS CONSTRUCTION COMPANY, LLC $1,947,000.00
IHC Construction Companies, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost range for this contract is $1,529,285.00 to $1,851,240.00, placing their bid of $1,839,000.00 within the cost range estimate of the contract.
IHC Construction Companies, LLC, has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: asbestos abatement, carpenter, cement mason, electrician-communications, electrician, insulator, iron worker, laborer, operating engineer, painter, pipefitter, plumber, roofer, skilled worker, and steel erector. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 12 percent MBE and/or WBE, and 3 percent VBE.
IHC Construction Companies, LLC, is in compliance with the Affirmative Action Ordinance Revised Appendix D and Appendix V as indicated on the attached report. The bidder has committed to the following utilization goals for this contract: 13.52 percent MBE and 0 percent WBE. Bidder provided waiver for VBE participation.
The contract will require approximately eight (8) jobs for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-083-3P to IHC Construction Companies, LLC, in an amount not to exceed $1,839,000.00, plus a five (5) percent allowance for change orders in an amount of $91,950.00, for a total amount not to exceed $1,930,950.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract specifications require that all work commence 30 days after approval of the contractor’s bond and shall be completed within 365 calendar days after approval of the contractor’s bond.
Funds are available in Account 401-50000-645700.
Requested, Catherine A. O’Connor, Director of Engineering
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 7, 2024
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