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File #: 23-0265    Version: 1
Type: Agenda Item Status: Adopted
File created: 3/3/2023 In control: Procurement Committee
On agenda: 3/16/2023 Final action: 3/16/2023
Title: Authority to advertise Contract 23-602-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas, estimated cost $1,255,360.00, Accounts 101-67000/69000-623270, Requisitions 1592983 and 1592985
Attachments: 1. Contract 23-602-11 Affirmative Action Goals Report - Group B, 2. Contract 23-602-11 Affirmative Action Goals Report - Group A

TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to advertise Contract 23-602-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas, estimated cost $1,255,360.00, Accounts 101-67000/69000-623270, Requisitions 1592983 and 1592985

Body

 

Dear Sir:

 

Contract documents and specifications have been prepared for Contract 23-602-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas, at the request of the Maintenance and Operations Department.

 

The purpose of this contract is to procure chain, sprockets, and associated parts to maintain preliminary tanks, grit tanks, and scum concentration tanks. There will be two groups: Group A for the Stickney Water Reclamation Plant and Group B for the O’Brien Water Reclamation Plant. A separate contract could be awarded for each group.

 

The estimated cost for this contract is $1,255,360.00. The estimated 2023 and 2024 expenditures are $840,360.00 and $415,000.00, respectively.

 

The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Ordinance, Revised Appendix D are not included in this contract because this contract indicates that subcontracting opportunities are not available and the requested work is not labor intensive, nor divisible due to the specialized design and manufacture of this type of item specification.

 

The tentative schedule for this contract is as follows:

Advertise                                                               April 19, 2023

Bid Opening                                                               May 9, 2023

Award                                                               June 15, 2023

Completion                                                 December 31, 2024

 

Funds are available in 2023, in Accounts 101-67000/69000-623270. Funds for the subsequent year, 2024, are contingent upon the Board of Commissioner’s approval of the District’s budget for that year.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-602-11.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:JMC:mwk:wb

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2023

Attachments