TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 4, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 16-685-52 (Re-Bid), Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services, Inc., in an amount not to exceed $1,536,900.00, Account 501-50000-623990, Requisition 1424314
Body
Dear Sir:
On May 19, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-685-51, Furnishing, Delivering and Administration of Rain Barrels.
In response to a public advertisement on June 1, 2016, a bid opening was held on June 14, 2016. The sole bid was rejected as reported at the Board meeting of July 7, 2016.
In response to a public re-advertisement on July 8, 2016, a bid opening was held on July 26, 2016. The bid tabulation for this contract is:
GREENLANE ENVIRONMENTAL & RECYCLING
SERVICES, INC. $1,536,900.00
ENVIRO WORLD CORPORATION $1,643,175.00
ATLAS & ASSOCIATES, INC. $1,798,500.00
Three hundred forty-five (345) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Greenlane Environmental & Recycling Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $1,700,000.00, placing their bid of $1,536,900.00 approximately 9.6 percent below the estimate.
Greenlane Environmental & Recycling Services, Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from Canada. The Procurement and Materials Management Department has received approval from the Director of Maintenance and Operations to move forward with the recommendation to award.
The contract will be completed by December 31, 2016. The contract includes an option to extend for a one-year period, subject to Board approval.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not applicable to the contract because it is primarily a furnish and deliver contract. However, the contract contained language requesting Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) participation on a voluntary basis, with no stated goals included. The bidder(s) were strongly encouraged to utilize any services of MBE, WBE and SBE firms on this contract. Greenlane Environmental & Recycling Services, Inc., did not offer any participation.
No bid deposit was required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 16-685-52 (Re-Bid), to Greenlane Environmental & Recycling Services, Inc., in an amount not to exceed $1,536,900.00.
Funds are available in Account 501-50000-623990.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 4, 2016