TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Federal Express Corporation (FedEx) to Furnish and Deliver Expedited Mail, Small Ground Freight, and Related Products and Services to Various Locations under OMNIA Partners (formerly U.S. Communities) Purchasing Co-operative Contract Number 2020.002169, in an amount not to exceed $16,700.00, Accounts 101, 501-16000, 27000, 30000, 50000-612040 Requisitions 1623878, 1625638, 1625655, 1625784, 1625785 and 1625792
Body
Dear Sir:
Authorization is being requested to participate in the OMNIA Partners (formerly U.S. Communities) purchasing co-operative contract number 2020.002169 with Federal Express Corporation (FedEx), to furnish and deliver expedited mail, small ground freight, and related products and services to various locations for a one-year period beginning January 1, 2025, through December 31, 2025.
OMNIA Partners has a competitively bid contract for the above captioned subject with Federal Express Corporation (FedEx). The District is registered with, and uses, the OMNIA Partners program. Authorization is requested to issue purchase orders to Federal Express Corporation (FedEx) to furnish and deliver expedited mail, small ground freight, and related products and services for a one-year period, under the OMNIA Partners cooperative contract number 2020.002169. The agreement between OMNIA Partners and Federal Express Corporation (FedEx) has a term of five years, from April 27, 2020, through April 27, 2025, with four optional one-year extensions after the initial five-year term. OMNIA Partners expects to continue this agreement through all available extension periods.
The Metropolitan Water Reclamation District of Greater Chicago can participate under State Statute (5 ILCS 220), the Intergovernmental Cooperation Act.
Departments participating in this contract are Engineering, Information Technology, Law and Monitoring and Research. The departments will issue requisitions each year for this contract. The amount of $16,700.00 is for the period ending December 31, 2025.
Federal Express Corporation (FedEx) is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D and V are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the OMNIA Partners Purchasing Co-operative Contract with Federal Express (FedEx) is the most cost-effective and efficient way of acquiring expedited mail, small ground freight, and related products and services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Federal Express Corporation (FedEx), in an amount not to exceed $16,700.00.
Funds are being requested in 2025 in Accounts 101, 501-16000, 27000, 30000, 50000-612040, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dhk
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024